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Fleet Management Supervisor



A.        Supervises the total fleet management, maintenance, and recordkeeping process. Recommends replacement of trucks or equipment when units have reached the end of their economical use or are unsafe to operate. In addition, evaluates and participates in the selection of replacement vehicles and equipment. Oversees, coordinates, and schedules maintenance & warrantee repairs performed by vendors, contractors and dealers in order to accomplish continuity of service to member/owners. Performs some mechanical maintenance and repairs and hydraulic repairs on all Cooperative vehicles, as well as welding and painting of Cooperative vehicles.




            A.        Reports To:     Director of Operations and Engineering


            B.        Supervises:      None




            A.        Planning and Controls


                        1.         Schedules and controls daily work schedules.


2.         Recommends any changes in procedures that Mechanic feels should be made to Director of Operations and Engineering.


                        3.         Makes periodic checks to evaluate the effectiveness of overall functions of the shop.


            B.        Organizing


                        1.         Reviews all functions and activities of the shop and recommends changes that will

                                    improve Department efficiency.


                        2.         Works with General Superintendent to develop specifications for new fleet vehicles.


                        3.         Works with Director of Operations and Engineering to obtain bids for the sale of

                                    vehicles being retired or replaced.



            C.        Operations


                        1.         Directs Others            


a.         Oversees, schedules and coordinates mechanic or repairs being performed

                                                by area service centers.


2.         Performs Personally Activities Unique To This Position


                                    a.         Maintains a regular service schedule on all transportation units, machines

                                                and equipment based at the Cooperative’s headquarters.


                                    b.         Maintains records on each individual unit to assure that services and

                                                replacements are made at recommended intervals, and replaces worn out

                                                or questioned parts prior to failure.


c.         Organizes and ensures completion of annual DOT inspections, dielectric & safety on aerial equipment.  


                                    d.         Communicates with manufacturers on recommendations for proper repairs

                                                and maintenance of all trucks and equipment.


                                    e.         Coordinates and assists in the transfer of special equipment from vehicles

                                                scheduled for trade-in to newly purchased vehicles.


                                    f.          Recommends replacement of trucks or equipment when units have reached

the end of their economical use or are unsafe to operate. In addition, evaluates and participates in the selection of replacement vehicles and equipment.


g.         Determines appropriate resource to perform all mechanical repair work on Cooperative vehicles both at Headquarters and in the field as well as repair work on heavy and special equipment.


                                    h.         Performs welding and responsible for the building of special equipment for

                                                the Cooperative.


i.          Supervise or correct problems identified from the daily safety inspections on all Cooperative vehicles upon return to Headquarters.


  1.       Assumes responsibility for the safe, correct use and preservations of all

                                                tools, vehicles and special equipment assigned to Mechanic.


                                    k.         Responsible for observing all safety rules and standards.


                                    l.          Participates in and attends monthly safety and job training meetings.


m.        Performs other duties as directed by the Director of Operations and



                                    n.         Assists with Annual and District Meetings as required.


                                    o.         Utilizes computer to interface and scan computers on vehicles.


p.         Performs or designates radio installation, programming, and minor repairs, vehicle service (oil changes, tires, wipers, etc.) and coordinates needed services with appropriate service providers.   


q.         Reviews daily Truck logs/inspection reports and attends to any issues


r.          Schedules any service or repair needs with local vendors or dealers






            The mental and physical demands described here are representative of those that must be met by

            an employee to successfully perform the essential functions of this job.  Reasonable accommoda-

            tions may be made to enable individuals with disabilities to perform the essential functions.


            A.        Must have the ability to acquire and maintain a valid Oklahoma Commercial Drivers

                        License and to operate a motorized vehicle without assistance.


            B.        Must be able to effectively utilize a two-way radio in executing the position’s assigned



            C.        Must possess the physical strength to lift and/or move up to 125 pounds of materials/

                        equipment, without external assistance or mechanical aids.


            D.        Must be able to follow verbal and written instructions.



E.         Must have the aptitude to logically and objectively evaluate obstructions and impediments

                        to plans and programs, make rational independent decisions, and develop reasonable

                        solutions to problems.


F.         Must have the ability to effectively interact with other Cooperative personnel, business and

                        industry representatives, Cooperative members, and the general public.


G.        Must be able to perform field operations and inspections to execute the responsibilities of

                        this position without external assistance


            H.        Must have the aptitude to perform assigned duties in a proper and safe manner for all



            I.          Must have the ability to perform the outside duties of this position during extremes of heat

                        and cold, and be able to work during the day and night.



J.          While performing the duties of this job, the employee is regularly required to stand, walk,

                        sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and

                        arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee

                        is frequently required to talk or hear.


            K.        Specific vision abilities required by this job include close vision, distance vision, color

                        vision, peripheral vision, depth perception, and the ability to adjust focus.





            Applicants will be evaluated for this position, based on their qualifications, without regard to race,

            color, national origin, handicap, religion, age or sex.




            A.        Internal


                        1.         Director of Operations and Engineering


a.         Assures that Director of Operations and Engineering is advised on activities relating to Department.





b.         Informs on major changes and special problems.


                                    c.         Reviews policies and plans.


                                    d.         Seeks assistance and guidance and obtains necessary approvals on

                                                Cooperative’s procedures, policies, and philosophies.



2.         Other Departments


                                    a.         Advises and assists on matters pertaining to Department functions.


                                    b.         Advises of any developments which require attention.


                                    c.         Cooperates fully with all Departments to effectively work toward all

                                                Cooperative goals.





            B.        External


                        1.         Vendors and Manufacturing Representatives


                                    a.         Receives salesmen, accepts and seeks quotes on materials and specified



                                    b.         Places orders, establishes delivery dates, and assures that proper forms are

                                                filled out.


                                    c.         Assures that safety standards are adhered to.


                                    d.         Establishes methods of delivery.

















To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential



EDUCATION:                         High school diploma strongly preferred.  Certification from a training school and/or equivalent experience in auto mechanics necessary.


EXPERIENCE:                        Should have at least five (5) years actual working experience, with a certified garage working on cars and trucks.  Two (2) years actual experience working for a certified auto mechanics garage necessary. Experience in fleet management and coordination of outside service providers highly sought.


JOB KNOWLEDGE:                Thorough knowledge of all types of motors, including gasoline

                                                and diesel necessary.  Must have a working knowledge of automatic

                                                and manual transmissions, and all types of running gear.  Must have

                                                a thorough working knowledge of lubrication types of oil and grease

                                                which are required to maintain different types of equipment.  Should

                                                have two (2) years or more in hydraulics work or schooling.


ABILITIES & SKILLS:            Must have the ability to supervise and coordinate the operation and maintenance of a large fleet of trucks and cars.  Must have strong communication skills.  Must have the ability to operate and maintain special equipment. Must have the ability to supervise.  Must have a valid Oklahoma     Drivers License.


WORKING CONDITIONS:     Usual office, warehouse and field conditions. Inside and outside work

                                                is required.  Travel is required.  Exposed to varied adverse weather

                                                conditions, such as dust, rain, extreme heat, extreme cold, ice, snow,

                                                humidity, etc.  The noise level in the work environment is moderate to



HAZARDS:                             Falls, falling objects, insect bites, toxic and/or caustic  chemicals,

                                                hazardous materials, fumes and airborne particles, electric shock, cuts,

                                                burns, poison ivy and oak, etc.  Frequently works near moving mechanical

                                                parts, vibration.  While performing the duties of this job, the Mechanic

                                                is occasionally required to work in high precarious places.

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